Privacy Policy for VatLinea

Effective Date: January 1, 2025

VatLinea (vatlinea.com) is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our VAT registration and reporting services.

1. Information We Collect

1.1 Personal Data

We may collect data that identifies you directly, such as your name, postal address, email address, telephone number, and Business ID. We also collect any information you provide when you complete forms, request support, or communicate with us.

1.2 Usage Data

When you access our website, we automatically collect information about your device and how you interact with the site. This may include IP address, browser type and version, pages viewed, and time stamps.

2. How We Use Your Information

We use your data to:

• Provide and maintain our services.
• Respond to inquiries and support requests.
• Notify you of important updates or changes.
• Improve the content and functionality of our website.
• Comply with legal and regulatory obligations.

3. Legal Basis for Processing

Depending on the context, our processing of your personal data is based on:

• Your consent.
• The need to perform a contract to which you are a party.
• Our legitimate interests, provided they do not override your rights.
• Compliance with legal requirements.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy and to comply with applicable laws. Once no longer required, data will be securely deleted or anonymized.

5. Disclosure of Your Information

We may share your personal data with:

• Trusted third-party service providers who perform services on our behalf.
• Regulatory or governmental authorities when required by law.
• Professional advisors for legal or auditing purposes.

6. GDPR Compliance

For visitors in the European Economic Area, we adhere to the General Data Protection Regulation. You have the following rights regarding your personal data:

• Right of access – request copies of your data.
• Right to rectification – correct inaccurate data.
• Right to erasure – request deletion of your data.
• Right to restriction of processing – limit how we use your data.
• Right to data portability – receive your data in a structured format.
• Right to object – challenge our use of your data under certain conditions.

To exercise these rights, please contact us using the details in Section 11.

7. Cookies Policy

We use cookies and similar tracking technologies to enhance your experience. Cookies may be:

• Essential cookies – necessary for core site functions.
• Analytical cookies – help us understand site usage.
• Functional cookies – allow customized features.

You can manage or delete cookies through your browser settings. Please note that disabling certain cookies may affect site performance.

8. International Data Transfers

Your data may be transferred to and processed in Canada. We implement appropriate safeguards, such as standard data protection clauses, to ensure adequate protection of your personal data.

9. Security Measures

We employ technical and organizational safeguards, including encryption and access controls, to protect your personal data against unauthorized access, alteration, or disclosure.

10. Children’s Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal data from minors. If you believe we have received such data, please contact us to request its deletion.

11. Contact Information

If you have questions or wish to exercise your rights, contact us at:
VatLinea
111 Wellington Street, Ottawa, ON K1A 0A9, Canada
Phone: +14168003179
Business ID: 897284802
Or submit your request via our contact form.

12. Changes to This Policy

We may update this Privacy Policy periodically. The revised policy will be posted on this page with an updated effective date. We encourage you to review it regularly.